Office Manager

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Job Code: MS-1197
Location: CA - Anaheim
Job Type:
Full Time
Education: Associates Degree

Job Description:

Pathways by Molina, previously Providence Human Services, is one of the largest national providers of accessible, outcome-based behavioral and mental health services. At Pathways, we deliver exceptional value by creating healthier communities through the work of exceptional people.  We proudly serve more than 55,000 unique clients and nearly 17 million individuals who qualify for services under our contracts. 

Pathways by Molina is seeking an innovative and purpose driven individual to join our team as an Office Manager.

 

The Office Manager is responsible for managing, leading and coordinating the office staff and administrative services at a site(s), office or program which may include facilities management, operational initiatives and general office administration services; which may include the reception area, client / vendor greeting, client / office billing, file maintenance, internal accounting, computer and understanding of office/program services.

 

ESSENTIAL JOB FUNCTIONS AND REQUIREMENTS

  • Analyzes and organizes office operations and procedures such as distributions of forms, typing, flow of correspondence, filing, requisition of supplies, client billing, and other clerical/administrative services
  • Evaluates office production, revises procedures, or devises new forms to improve efficiency or work flow
  • Establishes uniform correspondence procedures and style practices; including managing of petty cash
  • Formulates procedures for systematic retention, protection, retrieval, transfer and disposal of records
  • Consults with superior on a regular basis to keep him/her up-to-date on administrative issues and needs
  • Responsible for assignment of duties, approval of expenses and time cards, performance management and personnel actions, and serving as resource for consultation and advice for clerical/administrative staff
  • Facilitates regular meetings to ensure staff is kept well-informed
  • Responsible for adhering to department budget and participates in development of such
  • Reviews the monthly budget report and advises superior of accounts over or under budget
  • Retrieves, organizes and creates financial and tracking reports for items such as employee and program expenses and reconciling of invoices / client invoicing for guidance of management
  • Ensures reception area and office/program is clean, organized and office equipment operates properly
  • Coordinates facility/office work requests (e.g. building management, vendors, handyman - simple repairs, etc.)
  • Participates in program staff and planning meetings as required and may take minutes for such meetings
  • Attends UR and county/state and other agency meetings as required
  • May perform the duties primarily performed by the clerical staff supervised on a limited basis
  • Completes special projects and reports as assigned
  • Other duties as assigned or necessary to support your program and/or the company

 

 QUALIFICATIONS

  • Bachelor’s degree or Associate’s degree preferred
  • Extensive office management experience may be considered equivalent to education

 

Pathways by Molina is committed to creating the best possible work environment for our team members and offers a competitive compensation and benefits package including Medical, Dental, Vision, HSA, FSAs, vacation, sick, basic and optional life insurance, EAP, 401k (100% match for the 1st 4% employee contribution/immediate vesting) and an Employee Stock Purchase Plan. 

Pathways by Molina is an equal opportunity employer with a commitment to diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status or any other protected characteristic.

 

Preferred Skills: