Office Assistant II - Bilingual Spanish

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Job Code: LA-344
Department: Administrative - OTHER
Location: CA - Downey
Job Type:
Full Time
Education: Associates Degree

Job Description:

 

Pathways by Molina, previously Providence Human Services, is one of the largest national providers of accessible, outcome-based behavioral and mental health services. At Pathways, we deliver exceptional value by creating healthier communities through the work of exceptional peopleWe proudly serve more than 55,000 unique clients and nearly 17 million individuals who qualify for services under our contracts. 

Pathways by Molina is seeking an innovative and purpose driven individual to join our team as a Bilingual Spanish Office Assistant II.

 

SUMMARY

Under immediate supervision of the Office Manager, Executive Assistant and/or Program Director provides a broad range of office support to program staff and management ranging from answering and directing phone calls, greeting clients, vendors and other visitors, handling faxes and mail distribution, photocopying, maintaining inventory and ordering office supplies, scheduling meetings and appointments, preparing correspondence and spreadsheets, preparing invoices for payment, preparing and maintaining / tracking of reports and files. Other areas of responsibility are shipping and receiving of mail and packages, Interoffice/Program distributions and communications, maintenance of copy and fax machines, as well facility/office work requests (e.g. building management, vendors, handyman - simple repairs, etc.) and special projects as assigned. 

 

EDUCATION/LICENSING REQUIREMENTS

  • Associate’s Degree preferred in business or technical school
  •  Two years secretarial or general office experience with a working knowledge of modern office methods and procedures including filing systems, receptionist and telephone techniques, and letter and report writing.  
  •  Must have excellent phone manner, good arithmetic skills and excellent spelling, grammar and punctuation skills.
  •  Bilingual Spanish
  •  Advanced level PC skills required.
  •  Excellent organizational skills, interpersonal skills, computer skills and communication skills are a must. 
  •  Ability to effectively prioritize and manage time

 

ESSENTIAL DUTIES/RESPONSIBILITIES

  •  Answers and directs phone calls and takes messages as appropriate
  •  Greets visitors and directs to appropriate person
  •  Prepares outgoing faxes and distributes incoming faxes
  •  Photocopies a broad range of materials
  •  Schedules meetings and appointments
  •  Types routine correspondence and prepares files as assigned
  •  Maintain and order inventory of order supplies
  •  May pick-up meals for in-house meetings
  •  Assists in new hire set-up process for office or program
  •  Develops and maintains varied tracking reports, contracts and/or agreements.
  •  May write own correspondence and prepares correspondence for management. 
  •  Interfaces with clients, vendors, visitors to schedule appointments and resolve office administration issues.
  •  Occasionally assist or handles small office moves (office furniture)
  •  May handle or assist with billing to clients or MediCal and MediCare.
  •  Researches and prepares special projects as assigned.
  •  Other duties as assigned or necessary to support the program, office and/or the company

 

Pathways by Molina is an equal opportunity employer with a commitment to diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status or any other protected characteristic. 

Pathways by Molina is committed to creating the best possible work environment for our team members and offers a competitive compensation and benefits package including Medical, Dental, Vision, HSA, FSAs, vacation, sick, basic and optional life insurance, EAP, 401k (100% match for the 1st 4% employee contribution/immediate vesting) and an Employee Stock Purchase.

 

Preferred Skills: